The Smart Office Startpad is an add on that you can install in Smart Office 10.0.5 and 10.1.1. It enables your users and the administrator to build startpads with links to different programs. This application was first released for Smart Office 10.0.5 (version 1) with a limited set of functionality but has been greatly improved for Smart Office 10.1.1 (Startpad version 2). In this post I’ll cover the features in the StartPad Manager and how to deploy startpads.
Note that with the service pack of 10.1.1 there is also a fix for Startpads available as a CCSS in Life Cycle Manager. So if you are having issue make sure you are on the latest version and then report any issues to support.
- Allows end users and admin to create a page with links to different programs.
- The administrator can create startpads and connect them to different groups (if the session provider supports it).
- Links can be grouped in groups.
- You can use your own images (47px*47px, max 20 kb) only in version 2.
- You can add multiple links to one shortcut in order to add a sub menu wit links. Only in version 2.
- In the Startpad Manager you can import and export private startpads
- In the Category Files tool you can import/export shared startpads.
- Startpads will be visible and searchable in the Navigator widget.
Don’t forget that it is possible to pin a program to the taskbar so that you will keep it in the Taskbar when you log in the next time.
News in Startpad version 2.0
In the new version of the startpad the look and feel has changed to the new SoHo theme. The artifact has been changed from an xml file to a zip file to be able to include images. Private startpads with the old xml format will be automatically converted to the new zip format. Shared Startpads (that you see in the Startpad File Administration tool) needs to be manually converted. You convert them by exporting them from the admin tool and then your manually import them in the Start Page Manager and then re-publish them. Also note that there is no upgrade from 10.0.5.2 to 10.1.1 which means that you will only have your own startpads if you used the Mango Admin Tool to migrate data from 10.0.5 to 10.1.1.
One of the major news is of course that you can upload and use your own images. When a startpad is deployed it will contain the images within the startpad. The image has to be 47px * 47px and have a maximum size of 20 kb. It is recommended to use the same grey background as the other icons. This means that you can create your own set of icons on a file share and inform your power users so that they can import them into their own icon library. The Icon Library is personal. Power users who wants to publish their startpads needs to create them as private startpad and then export it and email it to the administrator. The administrator can then open the Startpad Admin file tool and upload it by clicking the new or selecting an existing and pressing the update button.
One shortcut can contain a number of sub links. If a shortcut has sub links it will contain an arrow after the text and clicking the arrow will open the submenu.
How to install the StartPad
1. Download the correct version from the Download center. It is available on the Smart Office product download.
2. Upload the .lawsonapplication in Life Cycle Manager
3. Install it in Life Cycle Manager (If you have installed fix pack for 10.1.1 make sure you also apply the latest fix for the Startpad as well.)
4. Login to Smart Office and open the profile editor. There is a new section called Startpad. You need to enable it for the profiles it should be available in.
5. Restart Smart Office and login using a profile which have Startpad enabled. Verify that you see the Startpad in the Navigator.
In the image above I have some startpads already but you should see the Tools and the Startpad Manager. If you are an administrator you will also see the Startpad File Administration tool. The startpad file administration tool is the same tool that is used for Mashups and other files. It is the Category Files Tool with a filter to select only startpads.
How to create your first Startpad
Open the Startpad Manager. It will look like this:
3. Enter the name and Description. The name has to be unique.
You will see your startpad under the Private group in the StartPad Manager. If you are not the administrator and the Administrator already has shared Startpads you will see all shared startpads that you have access to under Shared.
You should only be in edit mode if you want to edit startpads. As soon as you are done editing you should leave the edit mode by pressing the button in the upper right corner to go back to view mode. Single click in the lists of startpads will select a startpad. You double-click a shortcut to launch it.
4. Press the plus sign to add a shortcut. You will see the following dialog (in some cases it will open automatically – like the first time you create a new startpad).
This is the dialog where you create shortcuts. I usually select an icon (from those available becuse that will look the best) then instead of writing the URL directly I press Options so that I can search for an existing program. Don’t forget that for web links that are under DSSO such as LBI links or portal you need to rewrite them as net:// links so that Smart Office can set the correct cookies. The syntax looks like this: net://auth?http://lsfserver.corpnet.lawson.com…. In some cases the URL you pass as a parameter might need to be URL encoded. If you need to URL encode you can use this online tool.
5. Don’t forget to add a group that shortcut should belong to. I usually press Add, enter the group and then press Add again and again until I have the set of groups I would like to start with.
6. Press ok to add the shortcut.
Now you can press the plus button in the top page to add another shortcut in a new group or you can press the plus button next to the group name to add a shortcut to that group.
Adding a sub-link
When you have your mouse over a shortcut you will see a set of three icons. One is to edit the shortcut, one is to delete it and the plus is to add a sub link to this shortcut.
Press the plus to add a sub link to this shortcut. Once you have added a sub link the shortcut will have an arrow.
Re-ordering groups and shortcuts
You re-order groups by selecting an option on the File menu called Re order groups.
It will open a dialog where you can reorder groups.
If you want to re order shortcuts or move shortcuts from one group to another you use drag and drop. Drag and drop makes it easy to reorder stuff. If you like to create a new group, there is no way to create an empty group, you will need to add a new shortcut or edit an existing shortcut and add a group from that dialog.
Deploy a startpad
To share a startpad you deploy it to the server. Only administrators can deploy startpads so if you are not an admin you need to export it and email it to the administrator so that he can deploy it.
There are two options when deploying, draft or public. Draft means that it will be uploaded to the server but it is not available to anyone. You will need to open the Startpad file administration, available in the File menu or the Category Files tool available under Administration tools in the Navigator.
If the startpad is in draft you can change it to role and then connect the roles that should have the startpad. The roles comes from the Session Provider. Please note that the DSSO SP does not support these mappings because LSF and Landmark does not support it but I think that support will come for LSF. As soon as something is released I’ll let you know.
Modifying a shared startpad
If you are an end user you can go into edit mode and select a shared startpad and create a copy by clicking the copy icon in the toolbar. That will create your own private copy so that you can use it as a starting point for your own startpad.
If you are an administrator and connected to the shared startpad you will be able to select it, modify it and then press save and it will be updated on the server. All users connected to that startpad will download it the next time they login. If you are not connected to it you can export the zip file from the Category Files tool (or Startpad file Administration) and then import it as a private startpad, modify it and export it and then update it in the admin tool again.
There are lots of options available but only an administrator can upload or modify public startpads.
Adding your own icons
In Startpage version 2.0 it is possible to add your own icons. Every user will have its own local storage with icons. It is not possible to automatically share and update icons. But you can write an instruction on how to import a set of corporate icons into the user’s icon library. You can add an icon when you create a shortcut but you can also access the Icon Manager from the File menu -> Add icon.
Make sure that all icons are 47px*47px and have a max size of 20 kb.
When you use your own icons on a private startpad you can update that icon on all your startpads by updating the icon in the icon Library. Shared startpads will not be affected since they are bundled with the icons. If you would like to change icons on a shared startpad you need to manually change them (and save to re-deploy).
My Administration Example
As part of the preparation for this post I did an Administration startpage with the different admin tools grouped together.
This is the final result:
Feel free to download the Administration Tools.zip and use the Administration Tools startpage from my SkyDrive. Currently there is no settings that controls the behavior or what you are allowed to do within the Startpad Manager. For some functions you must be a Smart Office administrator. If you have comments or requirements for configuration and functionality don’t hesitate to comment on this post.